Tuyển dụng Executive Assistant Cum Office Manager tại Hồ Chí Minh

1. Executive Assistant & Leadership Support (50%): 

• Travel & Logistics Management: Coordinate comprehensive business travel for the Board of Directors (BOD) and Leadership Team, including flight bookings, hotel accommodations, visa applications, airport transfers, and local transportation. 

• Executive Schedule & Secretarial Support: Manage executive calendars, organize high-level meetings, prepare documentation/reports, and ensure seamless communication flow between leadership and internal/external stakeholders. 

• Guest & Client Hospitality: Provide warm, professional hospitality and logistics support for visiting executive clients, business partners, guests, and expatriates. 

• Ad-hoc Executive Support: Proactively handle urgent requests and personal administrative tasks for the Leadership Team as required 

2. Office Management & Operations (50%): 

• Office Administration & Facilities: Oversee general office operations, cleanliness, layout, asset management, and building maintenance across offices to ensure a safe, professional working environment. 

• Procurement & Vendor Management: Manage office supplies, equipment, stationery, and vendor contracts (cleaning, security…) ensuring cost efficiency and service quality. 

• Government & Compliance Paperwork: Work with relevant government authorities for administrative tasks (notarization, translation, legalization, certified copies) and track supplier contracts/renewals. 

• Employee Engagement & Events: Partner with HR to coordinate company events, leadership visits, team-building activities, and employee engagement programs.

Yêu cầu ứng viên

• Fluent in Chinese OR Fluent in English 

• Bachelor’s degree in Business Administration, Foreign Languages, Management, or related fields. 

• Minimum 3+ years of combined experience in Executive Support / Executive Assistant AND Office Administration / Management in professional corporate 

• Experience in organizations with 500–1,000 employees. 

• Strong organizational and coordination skills, capable of managing multi-site operations. 

• Excellent communication, problem-solving, and stakeholder management skills. 

• Proficient in Microsoft Office and general workplace technology. 

Preferred: 

• Exceptionally proactive with a strong "can-do" mindset; highly adaptable, resourceful, and capable of working under high pressure. 

• Leadership/Team Lead experience is a plus, but a strong ownership mindset, maturity, and agility are essential.

Quyền lợi được hưởng

• Competitive salary 

• Salary at 100% during the probationary period 

• 90% contribution of the gross salary to social insurance 

• 20 days leave (12 days of annual leave and 8 days of sick leave) 

• Training will be offered 

• Full working equipment will be provided Annual Health Checkup 

• Activities: Birthday party, Employee engagement activities.