Tuyển dụng Documentation Executive

To handle import-export documentation tasks for oversea partners (Liner-NVOCC Shipping Agencies/ Logistics Solutions)

* Export Documentation

• Receive and chase for Shipping instruction (S/I) from customers or oversea partners,
• Verify S/I and create Bill of Lading (B/L) in systems (principals and oversea partners)
• Update export customers’ contact details/codes into principals’ and agent’s system.
• Send Draft B/L to customers for confirmation, proceed with any B/L amendment requests by customers,
• Submit and check Master B/L Shipping instructions to carriers,
• Declare export manifest (Master & House BL) into customs system,
• Declare DG information into terminal system, customs system
• Apply freight/local charges into oversea partners’ and principals’ system
• Generate and send Debit Notes or Invoices of freight, local charges, amendment charges etc to customers for payment.
• Complete B/L production after vessel sails, perform Docs and vessel closing in systems,
• Send pre-alert and final export documents (Bill of Lading, EDI, freight collect advice, telex release, loading list etc.) to POD agents / principals before deadline,
• Co-ordinate and follow up with customers, local and oversea front offices to resolve any issues related to Export Bill of Lading: B/L or manifest amendment, extend S/I cut-off, vessel delay, LOI submission, switch B/L, etc,

* Import Documentation

• Update import customers’ contact details/codes into principals and agent’s system.
• Support customers to register IDs in agent’s online platform for import transactions.
• Receive import Docs from POL agents or retrieve EDI data from principal system, check and update B/L data into agent’s system.
• Update freight/charges, free time into B/L data into agent's system.
• Check if any special cargoes that need customers / partners to submit additional Docs and do the needful.
• Declare import manifest, transshipment manifest into customs systems
• Declare DG manifest, DG information into terminal system
• Support customers and front offices with any request related to customs manifest, e.g. manifest amendment, manifest declaration approval,
• Send Arrival Notice and Debit Note/ Invoices to customers using oversea partners’ system or manual.
• Perform discharge confirmation, vessel closing in principals’ systems, terminal systems
• Handle any other import documentation issues or requests from oversea partners, customers, terminals, vendors, partners, agents, principals etc,

* Others

• Update and send daily, monthly reports to team leaders, oversea partners, management, finance, and all relevant departments,
• Ensure all SOPs, T&O, KPIs set by team leaders or managers and oversea partners are followed and met.
• Handle other jobs assigned by departmental team leaders and/or managers.
• 1 year or more working experience in import - export documentation for shipping, logistics companies is an advantage
• Fluency in English, with proficiency in at least one additional Asian language (Chinese, Japanese, or Korean), is required
• Good communication, problem solving skills,
• Strong at SOP/KPI management
• Good shipping & logistics knowledge
• Good discipline, teamwork spirit; hard working, careful and responsible, able to work under pressure
• Prefered bachelor’s degree either in Marine Transportation or Foreign Trade or Economics or Logistics Management