Tuyển dụng Admin Assistant Manager tại Hồ Chí Minh

1. Administrative Operations & Document Management

• Manage and supervise the filing, storage, maintenance, and retrieval of company documents and records.
• Establish and maintain administrative procedures to ensure accurate, consistent, and efficient document management.
• Oversee incoming and outgoing correspondence, official documents, and internal communications.
• Review and prepare administrative documents, reports, notices, and business correspondence when required.
• Ensure confidentiality, accuracy, and timely handling of company information and documents.

2. Office, Store & Warehouse Administration

• Oversee the management of office supplies, office equipment, and operational supplies for the head office, warehouse, and retail stores.
• Monitor inventory levels, arrange procurement, and ensure supplies and equipment are available and properly maintained.
• Coordinate purchasing and payment processes for store and warehouse goods in collaboration with relevant departments.
• Manage payment requests for office, store, and warehouse expenses, including electricity, water, internet, and other administrative costs.
• Monitor administrative expenses, review supporting documents, and ensure payments comply with company policies and approval procedures.
• Work with suppliers and service providers to ensure service quality, cost efficiency, and timely delivery.

3. Team Management & Process Improvement

• Supervise, assign, and monitor the daily tasks of the administrative team to ensure timely and accurate completion.
• Provide guidance, coaching, and support to team members to improve work quality and productivity.
• Establish work priorities, monitor team performance, and provide feedback to team members.
• Develop and improve administrative procedures, workflows, and internal controls to enhance operational efficiency.
• Identify administrative issues and propose practical solutions to management.
• Ensure the team complies with company policies, procedures, and service standards.

4. Internal Coordination & Stakeholder Management

• Act as a key coordination point between the head office, warehouse, retail stores, and other departments.
• Work closely with Finance, Accounting, HR, Procurement, Warehouse, and Retail Operations to resolve administrative matters.
• Handle and follow up on administrative requests and operational issues to ensure timely resolution.
• Coordinate company events, internal activities, meetings, workshops, and other employee engagement initiatives.
• Maintain effective communication with internal stakeholders and external partners.

5. Reception & Meeting Support

• Oversee reception services and ensure professional support for visitors, customers, business partners, and suppliers.
• Coordinate meeting room arrangements, meeting materials, and other logistical requirements for meetings and events.
• Ensure reception and meeting support services meet the company’s professional standards.

6. Reporting & Expense Control

• Prepare regular reports on administrative operations, procurement status, expenses, and team performance.
• Monitor administrative budgets and expenses, identify cost-saving opportunities, and recommend improvements.
• Ensure administrative payments and purchasing activities are supported by appropriate documents and approvals.
• Maintain proper records for audit, reconciliation, and management review purposes.
• Perform other duties as assigned by the line manager.

Yêu cầu ứng viên

• Bachelor’s degree in business administration, Management, or a related field.
• At least 3–5 years of experience in Administration or Office Management, with proven experience supervising or leading an administrative team.
• Strong knowledge of administrative operations, procurement coordination, expense control, document management, and office services.
• Experience supporting multiple business locations, such as head offices, warehouses, and retail stores, is an advantage.
• Fluent in spoken English; proficiency in spoken Chinese is an advantage.
• Good communication, coordination, negotiation, and problem-solving skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Strong organizational, planning, and time-management skills.
• Detail-oriented, proactive, responsible, and capable of handling multiple tasks and priorities.
• Good leadership skills, with the ability to supervise, motivate, and develop team members.
• Able to work independently and collaborate effectively with different departments.

Quyền lợi được hưởng

• Competitive salary based on individual qualifications and experience.
• Social insurance contributions based on full salary.
• Career development opportunities within a rapidly growing retail chain.
• Opportunities to work and receive training in an international working environment.
• 12 days of annual leave.
• Participati