(Senior) Associate - Administrative (Media, Digital & E-commerce)

The (Senior) Associate – Administrative (Media, Digital & E-commerce) is a Marketing Finance and Media operations role within the Media, Digital & Ecommerce team, supporting campaign planning, media investment tracking, and performance reporting across all pillars under Media, Digital & Ecommerce for Bia Saigon, 333, Retail Media, B2C Ecommerce, O2O, CRM, and Innovation initiatives. Reporting directly to the Head of Media, Digital & Ecommerce, this role ensures advertising expenditure is accurately planned, tracked, reported, and reconciled against approved marketing and media activities. While the role works closely with Accounting and Finance on PO, billing, accrual, and reconciliation processes, its primary focus is to enable stronger marketing execution, media governance, budget visibility, and campaign performance management.

KEY RESPONSIBILITIES

1. Reporting Management

1. Produce consolidated marketing and media reports that provide a unified view of Adex spend, campaign activity, and performance across all pillars.
2. Develop and maintain standardized reporting templates for campaign spend, media investment, budget utilization, and key performance indicators.
3. Prepare periodic marketing budget utilization summaries and ad hoc media reports for the Head of Media, Digital & Ecommerce.
4. Coordinate campaign and media data inputs from pillar managers, agencies, and vendors to ensure accurate and complete reporting.
5. Monitor and flag reporting anomalies, duplicate charges, spend variances, or budget risks that may impact media planning or campaign delivery.

2. Media Expense & Billing Management

1. Track marketing and media investment against approved brand plans, campaign plans, media budgets, and vendor commitments to provide clear visibility of planned, committed, actual, and remaining spend.
2. Maintain one integrated spend and billing tracker covering budget phasing, PO status, invoice status, payment milestones, and campaign-level reconciliation.
3. Manage PO issuance and invoice verification for agencies, media platforms, retail media partners, and marketing vendors based on approved campaign scopes and media plans.
4. Reconcile vendor billing against booking confirmations, cost centers, contractual terms, and actual campaign delivery before Finance processing.
5. Flag spend variances, duplicate charges, missing documents, delayed POs, or invoice discrepancies that may affect campaign execution or closing timelines.
6. Coordinate with Accounting, Finance, Procurement, Legal, agencies, and vendors to resolve issues, support accruals, and maintain audit-ready documentation.

3. Campaign Operations Support

1. In support of marketing and media pillar teams, the (Senior) Associate – Administrative (Media, Digital & E-commerce) will build strong working knowledge of campaign workflows, media operations, and vendor processes to provide timely operational support:
2. Support to develop an understanding of the end-to-end marketing campaign lifecycle, from planning and media booking through execution, tracking, and post-campaign reporting.
3. Assist in the administrative coordination of campaign launches, ensuring PO issuance, vendor documentation, and budget tracking are aligned with campaign timelines.
4. Support pillar teams by tracking campaign-level budgets, flight dates, and media commitments, and flagging underspend or overspend risks to relevant managers.
5. Serve as an operational point of contact for agencies and vendors on billing, PO issuance, booking documentation, and campaign administrative queries.

Yêu cầu công việc

• Education: Bachelor’s degree in marketing finance, media, business administration, or a related field.
• Experience: More than 3 years of relevant experience in marketing operations, media operations, campaign coordination, or advertising expenditure management.
• Prior exposure to media buying, campaign budgeting, agency coordination, advertising expenditure management, or vendor billing processes is a strong advantage.
• Experience working in an FMCG, Beverage, or consumer goods environment is preferred.
• Strong understanding of marketing and media budgeting, with solid numeracy and attention to detail in tracking spend, commitments, and reconciliations.
• Proficiency in Microsoft Excel and reporting tools, with the ability to manage media spend trackers, campaign budget files, and reconciliation reports.
• Ability to consolidate campaign, media, vendor, and financial data into clear, actionable reports for marketing leaders and pillar teams.
• Organized and process-driven, with the ability to manage multiple deliverables and deadlines simultaneously.
• Strong written and verbal communication skills for effective coordination with internal teams and external vendors.
• Collaborative mindset with the ability to work across multiple pillar teams and functional stakeholders.
• Proficiency in English.

Quyền lợi

• Thưởng:

  Bonus

• Chăm sóc sức khoẻ:

  Healthcare plan

• Nghỉ phép có lương:

  Paid leave

• Máy tính xách tay:

  Laptop