Tuyển dụng Executive Assistant To The CEO tại Hải Phòng

PURPOSE

To enable the CEO to operate effectively through high-quality executive assistance, professional Vietnamese-English interpretation, disciplined project management/coordination and process excellence, with Board and governance support as required. The role acts as the CEO Office coordination hub, helping the CEO communicate in Vietnamese, structure priorities, prepare decisions, connect stakeholders and ensure disciplined follow-through.

ROLES AND RESPONSIBILITIES

1. Executive Assistance & CEO Office Coordination

• Manage the CEO's calendar, priorities, meetings, travel and incoming requests, ensuring effective use of the CEO's time and focus.

• Prepare briefings, agendas, minutes, presentations, reports and correspondence;

• Maintain the CEO priority and decision/action log; anticipate information and follow-up needs, connect issues and stakeholders, and coordinate timely closure of agreed actions.

• Coordinate senior stakeholder visits and essential expatriate administration through GAHR/service providers, while protecting sensitive CEO and company information with strict discretion.

2. Interpretation & Translation

• Provide professional Vietnamese-English and English-Vietnamese interpretation for management meetings, negotiations, Board/shareholder meetings, authorities, site visits and external engagements.

• Translate and review business correspondence, reports, presentations, meeting materials and other bilingual documents, ensuring accuracy, consistency, appropriate terminology and confidentiality.

3. Project Management, Coordination & Process Excellence

• Strengthen Ways of Working for the CEO Office and management team, including meeting effectiveness, action closure, standard work, simple dashboards and continuous improvement.

• Coordinate selected strategic and cross-functional initiatives, track progress, dependencies, risks and decisions; challenge slippage, close coordination gaps and escalate material blockers to the CEO.

• Facilitate workshops, problem-solving sessions and special assignments; help convert agreed improvements into sustainable processes and routines.

4. Board & Governance Support

• Support Board/shareholder meeting preparation, papers, minutes, resolutions, circulation approvals and action tracking; serve as Board Secretary if formally appointed.

• Coordinate governance records and work with Compliance/Legal on applicable requirements.

REPORTING & AUTHORITY

• Reports directly to the CEO; no direct reports unless specifically assigned.

• Coordinates across functions on CEO-approved priorities and projects; functional owners retain accountability for their areas.

KEY INTERFACES

• Internal: CEO, Board, Senior Management Team, APM Terminals and HATECO shareholder/functional teams.

• External: Board members, authorities, customers, partners and other stakeholders as directed by the CEO.

QUALIFICATI

Yêu cầu công việc

QUALIFICATIONS, EXPERIENCE & SKILLS

• Bachelor's degree in Business Administration, English/Languages, Economics, Project Management, Engineering, International Trade, Law or a related field.

• Relevant experience as an Executive Assistant or in a comparable CEO/senior-executive support role in a demanding international, multicultural or joint-venture environment.

• Excellent professional Vietnamese and English, written and spoken, with demonstrated business interpretation and translation capability; IELTS 7.0 or equivalent may be supporting evidence.

• Project management, PMO or cross-functional coordination experience is a plus: structuring work, setting milestones, tracking actions, managing dependencies and driving closure.

• Process excellence, continuous improvement, Lean, operational excellence or similar structured improvement skills is a plus.

• Strong Microsoft Office capability, especially PowerPoint and Excel; comfortable building concise trackers, dashboards and executive-ready materials.

• Board Secretary, corporate-governance or legal experience is an additional advantage, but is secondary to executive-assistance, interpretation and project/process capability.

• Experience in ports, shipping, logistics, infrastructure or another complex industrial environment is an advantage.

Core Competencies

• High integrity, discretion and sound judgement; proactive ownership, curiosity and disciplined follow-through.

• Strong organization, prioritization, analytical/synthesis, stakeholder-management and facilitation skills; able to work independently and constructively challenge for delivery.

DEVELOPMENT & CAREER OPPORTUNITIES

• Broad exposure to the CEO, shareholders and all terminal functions, with opportunity to work at a modern container terminal and learn from leading experts in the maritime industry.

• Opportunities for business trips and participation in overseas training programs.

• Potential development into senior executive-office, project/PMO, business-management or process-excellence roles.

Quyền lợi

• Thưởng: • Cơ chế lương thưởng hấp dẫn, thưởng theo kết quả kinh doanh và hiệu quả công việc.
  • Chế độ phúc lợi cho người lao động, chế độ BHXH, thưởng lễ, tết, sinh nhật,...
• Đào tạo: Cơ hội làm việc và học tập tại cảng container hiện đại.
  Cơ hội làm việc và học hỏi từ các chuyên gia hàng đầu trong lĩnh vực cảng container.
• Xe đưa đón: Có xe Công ty đưa dón khi làm việc tại Cảng