Tuyển dụng Events Outreach Executive tại Hà Nội

We are looking for a proactive and personable Events Outreach Executive to help grow our events portfolio in Hanoi.

The role focuses on identifying and engaging potential attendees, partners, sponsors, speakers, exhibitors, and corporate clients. You will build relationships, generate opportunities, support event promotion, and work closely with the events team to ensure successful delivery of high-quality events.

The ideal candidate is confident communicating with businesses and professionals, comfortable with outreach and networking, highly organised, and motivated by targets and results.

Key Responsibilities

1. Outreach & Business Development

• Identify and research potential attendees, corporate clients, sponsors, partners, speakers, exhibitors, and community organisations.
• Conduct outreach through email, LinkedIn, phone calls, networking, social media, and other relevant channels.
• Build and maintain a strong pipeline of prospects and opportunities.
• Schedule meetings and introductory calls with potential partners and clients.
• Follow up consistently with prospects and convert opportunities into confirmed participation, partnerships, sponsorships, or event bookings.
• Maintain accurate records of outreach activities, contacts, follow-ups, and outcomes.

2. Partnerships & Sponsorships

• Develop and maintain good relationships with companies, associations, media organisations, communities, venues, and other stakeholders.
• Identify potential sponsorship and collaboration opportunities.
• Support the preparation of sponsorship proposals, partnership decks, packages, and commercial offers.
• Assist in negotiating partnership deliverables and ensuring commitments are fulfilled.
• Build long-term relationships with strategic partners and repeat clients.

3. Event Promotion & Audience Development

• Help develop outreach campaigns to increase registrations, attendance, and engagement.
• Promote events through email campaigns, LinkedIn, social media, partner networks, communities, and direct outreach.
• Coordinate with the marketing/content team on event messaging and promotional materials.
• Monitor registration and attendance pipelines and take proactive action to achieve targets.
• Engage with attendees before and after events to encourage repeat participation.

4. Event Coordination

• Support the planning and execution of events, conferences, workshops, networking sessions, and other programmes.
• Coordinate with speakers, sponsors, partners, venues, suppliers, and internal teams.
• Assist with guest lists, invitations, registrations, event materials, and on-site coordination.
• Support event-day operations and resolve issues quickly and professionally.
• Collect feedback and contribute to post-event reporting and improvement.

5. Reporting & KPIs

• Track weekly outreach, meetings, leads, conversions, registrations, partnerships, and revenue where applicable.
• Maintain an up-to-date CRM/contact database.
• Prepare regular reports on outreach performance and event pipeline.
• Identify successful channels and recommend ways to improve conversion and engagement.

Yêu cầu ứng viên

• 1–3 years of experience in business development, sales, partnerships, events, marketing, community building, or a related field.
• Strong communication, networking, and relationship-building skills.
• Comfortable with proactive outreach and contacting new prospects.
• Good written and spoken Vietnamese and English.
• Strong organizational skills and attention to detail.
• Able to manage multiple projects, deadlines, and stakeholders simultaneously.
• Confident using Microsoft Office/Google Workspace and CRM or database tools.
• Comfortable attending networking events and meeting clients/partners in person.
• Results-oriented, energetic, proactive, and able to work independently.
• Previous experience in events, conferences, exhibitions, B2B sales, sponsorships, or professional communities is an advantage.

Quyền lợi được hưởng

• Competitive salary with performance-based incentives.
• Opportunity to work on conferences, networking events, workshops, and other high-profile programs.
• Exposure to senior business leaders, corporate clients, speakers, and industry partners.
• Professional development and networking opportunities.
• Dynamic, collaborative, and fast-paced working environment.
• Opportunity to take increasing ownership of events and partnerships as the business grows.