Tuyển dụng Admin & Operations Executive tại Hồ Chí Minh

Role Purpose

To support the smooth and effective operation of the representative office by managing administration, human resources, internal office coordination, import and export documentation, vendor coordination, and company events.

Key Responsibilities

Office Administration and Operations

• Manage office equipment, assets, stationery, and other resources required for daily operations.
• Coordinate with service providers and vendors; monitor service arrangements, contracts, costs, and delivery.
• Prepare periodic office operation reports and maintain organized administrative records.
• Prepare, track, and file contracts with partners and service providers, and support other office administration activities.
• Coordinate internal company activities and support general office operations.
• Expats support: in charge of preparing all needed documents for visa/ work permit/ TRC applying dossier.

Human Resources and Payroll

• Post vacancies, arrange interviews, and support recruitment activities.
• Prepare employment contracts and maintain employee records and HR documentation.
• Take full ownership of end-to-end monthly payroll and tax administration for the office, including attendance consolidation, salary and personal income tax calculations, payroll preparation, required tax filings and finalization, and social insurance contribution processing.
• Prepare accurate payroll and tax reports, maintain supporting records, and ensure payroll and tax tasks are completed on schedule.
• Handle employee and payroll information with appropriate confidentiality.

Administrative and Office Operations Support

• Compile, record, and reconcile periodic activity data received from relevant teams and distribution partners; maintain accurate tracking records.
• Track assigned performance indicators and prepare periodic or ad hoc internal activity reports for management.
• Provide administrative and documentation support for office activities and coordinate follow-up with relevant internal and external parties.

Import and Export Support

• Assist in preparing, checking, and filing import and export documents.
• Follow up on document processing and shipment-related tasks with service providers, suppliers, and relevant counterparties.
• Keep relevant teams informed of progress and promptly escalate issues.
• Events and Internal Activities
• Support the planning and delivery of company meetings, events, and activities for approximately 40–80 participants.
• Arrange hotels, transportation, restaurants, venues, and other required services; prepare schedules and itineraries.
• Coordinate with participants and suppliers, track event expenses, and prepare post-event documentation.
• Other tasks assigned by superior

Yêu cầu công việc

• College or university degree; majors in Office Administration, Human Resources, Accounting, English, or a related field are preferred.
• Experience in administration, HR, operations coordination, or activity reporting support is preferred.
• Fluent English, with the ability to communicate, write emails, and handle work documents confidently.
• Proficient in Microsoft Office, especially Excel, Word.
• Hands-on experience independently managing payroll and personal income tax calculations is required. Experience with employment contracts, tax filings and finalization, and social insurance administration is strongly preferred.
• Highly responsible, detail-oriented, proactive, and able to prioritize tasks and manage time effectively.
• Able to handle multiple tasks, maintain confidentiality, and work well with internal and external stakeholders.

Benefits

• Competitive compensation based on qualifications and experience. 13th month salary, Anuual bonus
• Insurance and benefits in accordance with company policy.
• Opportunities to build broad experience in the administration and operations of a pharmaceutical representative office.

Quyền lợi

• Thưởng: 13th month salary, Anuual bonus
• Chăm sóc sức khoẻ: Insurance and benefits in accordance with company policy.
• Khác: Competitive compensation based on qualifications and experience. Opportunities to build broad experience in the administration and operations of a pharmaceutical representative office.